CLIENT TESTIMONIALS

"Our center is very pleased with Aline Administrative Support Services, LLC. They are a professional and courteous office support company. I highly recommend them for all your office needs." -
The Human Resource Center of NJ, Konstantin Mouhtis, Ph.D.

 

"I just want to rave about Maria and Michele. I recently sent them a project that was giving me a headache. They handled it in a very professional manner. And the turnaround time was excellent. I would like to highly recommend these two and I can honestly say they go above and beyond the call of duty!"
One Source Graphics, Tony Mack

 

“The advice and support given by Aline Administrative has been invaluable. As a small business it is difficult to have the breath of skills in-house that is required to run a successful business, Aline Administrative has helped me increase my profitability and reduced my stress levels. An organization that takes their mission seriously and really works with even a small company like mine to help us look at our goals, develop better administrative organization, and are able to concentrate on the tasks that are important to my position as CEO in our company, therefore insuring our growth. Top qualities: Great Results , On Time , High Integrity"

Winston C. Trumpet

Services


We provide a wide array of Virtual Assistant Services for small business owners and entrepreneurs. Our goal is to provide the very best in customer service and administrative support. Our services include:

 

ADMINISTRATIVE SERVICES:

  • File Organization 
  • Order Equipment and Supplies 
  • Process Routine Paperwork 
  • Receiving and Sending Faxes
  • Photocopying/Scanning Important Documents

CONTACT MANAGEMENT:

  • Organize & Enter Business Card Contacts into a Database or Spreadsheet 
  • Upload, Maintain and Manage Contact Lists
  • Assist in Staying in Touch With Contacts Via Email, Mailings or SendOutCards
  • Follow-Up Calls to Clients/Vendors
  • Client Relations/Customer Service
  • Voicemail Retrieval & Forwarding

MAIL SERVICES:

  • Mail Merge 
  • Send Out Bulk Mailings (Postal or Email)
  • Stuff and Stamp Envelopes & Postcards 
  • Print Out Mailing Labels 
  • SendOutCards: Send Birthday and Holiday Cards or Client Appreciation Cards on Your Behalf
  • Manage SendOutCards Campaigns

DATA ENTRY - DATABASE MANAGEMENT SERVICES

  • Create and Maintain Excel Spreadsheets 
  • Enter Business Card Data or Various Contacts (clients, prospects, vendors, etc.) into a Database or Spreadsheet 
  • Enter Data into On-Line Forms

WORD PROCESSING SERVICES:

  • Document Production, Preparation, and Revisions 
  • Correspondence and Memos 
  • Business and Personal Letters 
  • Meeting Minutes 
  • Sales and Business Reports/Proposals 
  • Manuals 
  • Academic Papers (Syllabus, Class Notes, etc.) 
  • Mail Merges 
  • General and Copy Typing 
  • Mailing List Management 
  • Labels and Envelopes

CALENDAR MANAGEMENT SERVICES:

  • Schedule and Confirm Appointments 
  • Keep Track of Your Calendar 
  • Make Travel Arrangements  
  • Get Directions 
  • Remind You of Important Dates/Deadlines

INTERNET & EMAIL RELATED SERVICES

  • Internet Research
  • Check, Sort and Review Emails 
  • Respond to Emails and Send Email Messages on Client's Behalf 
  • Assist With Organizing Email Inbox 
  • Manage Email Database and Launch Email Campaigns 
  • Make Simple Updates to Your Website 
  • Review Website for Broken Links and Old Data

TRANSCRIPTION SERVICES:

  • Digital and Voice Transcription 
  • Voicemail Messages 
  • Correspondence 
  • Interviews 
  • Notes 
  • Meetings and Press Conferences 
  • Phone Conversations 
  • Forums and Discussion Groups 
  • Lectures and Seminars 
  • Presentations, Teleconferences and Webinars

LIGHT BOOKKEEPING SERVICES:

  • Prepare and Send Invoices to Clients 
  • Basic Data Entry of Monthly Transactions into Bookkeeping Software (We do not do reconciliations)
  • Pay Your Bills Online or Set Up Recurring Payments 

SPEAKING AND/OR EVENT MANAGEMENT:

  • Compile a List of Organizations & Companies You Would Like to Speak to 
  • Assemble and Send Out Speaker Package on Your Behalf and Follow Up
  • Confirm Details of Event 
  • Create & Maintain Databases for Classes, Workshops, Seminars, Webinars & Teleclasses
  • Follow Up With Presentation Attendees 
  • Enter Any New Leads into a Database 
  • Organize Travel and Transportation Arrangements 
  • Transcription of Keynotes, Seminars, Webinars and Teleclasses

REAL ESTATE SERVICES:

  • Contact & Database Management
  • Manage Mailings and Email Campaigns 
  • Schedule Appointments, Open Houses and Showings
  • Post Listings on Linked, Craigslist, etc. 
  • General Administrative Support